Job Responsibilities: 

Correspondence repository work towards Client, subcontractors, partners, and others.
Proof-reading.
Office365.
Compiling adobe/ .pdf-files.
Compiling and distributing weekly reports & monthly reports
Communication with project members in other Aibel locations.
Communication with Client, contractors and sub-contractors.
Project manning in internal resource planning programme.
3rd party mobilisation.
Coordination of requests for project personnel (onboarding)
Project office seating charts.
Arranging kick-offs/ milestone celebrations/ project-related events.
Provide administrative support to project members.

Required Education:

Upper secondary school or equivalent (long work experience from similar employment may compensate for lacking education).

Required Work Experience:

3-5 years’ experience from similar type of work.

Preference with experience in working in large projects and in multicultural/ multilingual workplaces.

Office365, especially Teams, Sharepoint and Word.
Excellent organisational skills with attention to detail.
Advantage with experience from a correspondence handling system (ProArc or equivalent).

Required Qualifications:

Structured, accurate and systematic.
Proficient IT skills and good knowledge of Office365 tools (Teams, SharePoint, Word)
Some knowledge of SAP.
Must master Norwegian and English well.
Administrative background (through experience or education).
Experience in working in multi-cultural and multi-lingual projects.
Strong interpersonal and communication skills (both written and verbal).
Ability to organize and coordinate multiple tasks and priorities in parallel in a fast-paced environment.
Positive, service-minded, and flexible.

Required Certificates:

Upper secondary school certificate.

Work Location: 

Asker

Planned start date: 02/03/2026
Planned end date: 01/03/2028